Open a lengthy bank statement, and you’ll see many more pages than the transaction ledger. Account summaries and notices as well as explanatory texts as well as disclosures and other pages that contain the data needed by the bookkeeper.
When the only goal is to transfer transaction data into an accounting or spreadsheet system then it isn’t necessary to manage everything. Before making the output, determine the most valuable pages.
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It’s Not a Significance of More Data.
Think about a company reviewing several months of bank activity. The PDFs for the month could have 10 or more pages, but only a fraction of the file contains the required transaction tables to manage the accounting.
The manual copying of tables is an option, but it’s slow and opens the door to typing errors. Businesses can also transform their bank statements in Excel and only include relevant pages.
Docubrew offers a page preview that allows the user to preview and choose what pages will be processed. You can remove disclosures, cover sheets, and other pages that you don’t need.
Previewing First Gives You More Control
Automated systems perform best when they are controlled by the user.
Docubrew allows users to view the statement pages prior to completing conversion. The program extracts figures directly from the statement source instead of using estimates for financial values.
The preview is a great way to ensure that the pages have been chosen correctly and also to check the data you’ve extracted prior to download the final result.
The checkpoint can be simple however it’s crucial when dealing with financial records.
The Export’s Form should be influenced by the destination
What are your plans for the transaction?
Excel can be practical for bookkeepers who need to inspect the rows, sort data or manipulate the information within a spreadsheet. CSV could be a good alternative if you’re planning to transfer data to a different system. Docubrew can support QBO output.
A person who wants to convert their bank statements to CSV can do so through the creation of the CSV file instead of first creating an Excel document and manually altering its format.
Docubrew’s output has been designed to work with accounting platforms such as QuickBooks, Xero, and FreshBooks in addition to spreadsheet-based workflows.
Scanned Paper Statements May Be a Part of the Workflow
The conversion is possible using any PDF file not only digitally generated ones.
Sometimes, older statements are only available as paper scans. Docubrew can process scanned PDF documents, like statements.
This could be beneficial for bookkeeping that is based on historical data where the most recent statements were digitalized but older statements were scanned off paper. Instead of having two different workflows for the documents, they are processed using the same process of conversion and then reviewed prior to export.
Process Locally or Use the Cloud
The presentation of financial records is as important as how they are managed.
Docubrew’s Windows Desktop application converts documents locally to the client’s computer. If you’re a fan of browser-based processing cloud processing, the cloud option protects uploaded files and, according to Docubrew the program, deletes the uploaded and converted files within 24 hours.
Ultimately, converting a bank statement to Excel shouldn’t mean feeding every page of every PDF into a tool and hoping the output is useful.
Begin by looking at the pages that have the information you need. Check out what’s been extracted. Choose the format that is most suitable for the next accounting task.
It’s possible to create a more efficient financial workflow by consciously processing less rather than processing more.